Executive Secretary to the CEO

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and travel schedules.
• Prepare, review, and organize documents, reports, presentations, and correspondence for executive meetings.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Attend meetings, take minutes, and ensure timely follow-up and communication.
• Handle confidential and sensitive information with discretion.
• Coordinate executive meetings, team activities, and company events.
• Manage and respond to emails and official communications on behalf of the CEO when authorized.
• Liaise with senior management, clients, and partners to support strategic operations.
• Track and monitor deadlines, tasks, and deliverables for the CEO’s office.
• Maintain an organized filing system (both physical and digital).

Qualifications 

• Bachelor’s Degree in Business Administration, Management, Communications, or a related field.
• Additional certification in Executive Assistance or Office Administration is an advantage.
• Prior experience in a corporate or fast-paced environment is preferred.

Key Competencies

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of confidentiality, integrity, and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and solve problems proactively.
• Professional appearance, demeanor, and emotional intelligence.
• Ability to perform effectively under pressure.

Additional Information

• May require occasional travel and extended working hours.
• Commitment to executive-level service delivery and operational excellence.

How to Apply

Qualified and interested applicants are encouraged to apply:

Option 1 – Online:
Send your completed job applicant’s summary form, updated CV, and credentials to:
📧 recruitment@motiengineering.com
📧 CC: vacancy@motiengineering.com
Subject line: “Executive Secretary to CEO”

Option 2 – In Person:
Submit your documents at:
📍 Moti Engineering PLC Office, Africa Avenue, Mega Building, 3rd Floor, Office No. 309/307.
📞 Contact: 0114702142 / 0114701635 / 0114702015